How to save a list as a template in SharePoint?

How to save a list as a template in SharePoint?

Howdy Reader,

In this article, we will be creating a list and then will be saving it as a template for future use or rather to reuse it.

For creating list, you can refer my previous article here – How to create list in SharePoint?

Assuming that you have created a list referring the above article, I would be adding columns to the list.

Adding columns to the list

There are two ways for adding columns to the list.

Option 1:

Adding columns to the list

Option 2:

Adding columns to the list

 

Creating Column

Column name

List is created with two columns. “Title” is added by default and “Name” was added by us.

List Created With Two Columns

Saving the list as template

Once the list is created, click on List Settings and click “Save list as template” under Permissions and management section.

Adding columns to the list

How to save a list as a template in SharePoint 2010

Fill out the information as shown below:

Check Include Content if you want to include items which are in the list or else leave it unchecked.

Template Details

You will get the success message after which you can choose to browse list template gallery or click OK.

Operation Completed Successfully

If you click OK, you are redirected to the List Settings page.

If you click list template gallery:

Template Gallery

After clicking on “DemoListTemplate“, notice the “.stp” file extension. You can save this and use it in another site collection.

Download Template

Deleting the template

If you no longer need the list template then you can free up the server space by deleted them as shown below.

Site Actions -> List templates -> Select the list -> Delete Document

 Site Actions

Galleries

Delete Template

Creating a list from the Template

Site Actions -> More Options

Site Actions More Options

Select “DemoListTemplate” and create a new list using this template.

DemoListTemplate

This will create a new list based on the template of DemoListTemplate.

The new list is created and has the columns of Title and Name.

New List Created Fom Template

In this example, I took two columns only for the sake of simplicity. However, imagine if there are more than 100 columns, how irritating or time-consuming it would be to create a list with more than 100 columns every time whenever required.

That’s it. This is how we create a custom list template in SharePoint 2010 and then use it to create a new list. This is very helpful and acts as a time saver.

NOTE: I have used Sharepoint 2010 for this example.

What do you think?

Dear Reader,
If you have any questions or suggestions please feel free to email us or put your thoughts as comments below. We would love to hear from you. If you found this post or article useful then please share along with your friends and help them to learn.

Happy Learning :)